Archive for Consultant Professional Services


March 18, 2020 – MODIFIED TECHNICAL INTERVIEW PROCESS FOR COVID – 19 (Revised April 5, 2020)

In order to continue delivering professional services procurement program during the COVID – 19 health crisis and considering the recommendations from the U.S. Centers for Disease Control and Prevention, VDOT is making modifications to the consultant interview process for the professional services procurements. The revised process uses teleconference (audio only) through Google Hangouts Meet (GHM).  The interview process will be as follows:

1.      The Consultants will submit their presentation to CPO Procurement Officer (PO) in PDF format by 12:00 PM twenty-four (24) hours or one business day in advance of the interview.

2.      The PO will provide Google Hangouts Meet (GHM) details for the consultant to join the interview.

3.      Consultant must join at the scheduled time to present. The presentations will be timed. The panel members may ask clarifications related to presentation.

4.      This will conclude the interviews.

This revised process is temporary and will be in effect for future procurements until the COVID – 19 situation is resolved. Prior to sending questions to the PO related to the modified interview process, please refer to the following: FAQ - Modified Technical Interview Process 


June 24, 2019 – Professional Services Contract Escalation Rate for Fiscal Year 2020  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2020 is 2.2 percent 


June 28, 2018 – Professional Services Contract Escalation Rate for Fiscal Year 2019  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2019 is 3.0 percent


June 28, 2017 – Escalation for Professional Services Contracts  

The VDOT Professional Services Contract Escalation will be administered in accordance with the memorandum below.  
   
Escalation for Professional Services Contracts Memorandum
                       


July 1, 2016 – 2009 Manual for the Procurement of Professional Services.

Effective July 1, 2016, the latest revision of the 2009 Manual for the Procurement and Management of Professional Services is approved and available for use. The link below is to the revised manual.

      
2009 Manual for the Procurement and Management of Professional Services, revised July 2016

Redlined 2009 Manual for the Procurement and Management of Professional Services, Redlined comparison July 2016 vs. July 2012 versions


July 2016 – Escalation Rate for Professional Services Contract, July 1, 2016 through June 30, 2017

The VDOT Professional Services Contract escalation rate for Fiscal Year 2017 is one percent. The memorandum below outlines the specific application of escalation for contracts in this fiscal year.       
      

Memorandum on Escalation Rate for Professional Service Contracts Fiscal Year 2017 

 

July 2015 – Escalation Rate for Professional Services Contract, July 1, 2015 through June 30, 2016

The VDOT Professional Services Contract escalation rate for Fiscal Year 2016 is three percent. The memorandum below outlines the specific application of escalation for contracts in this fiscal year.       
      

Memorandum on Escalation Rate for Professional Service Contracts Fiscal Year 2016

 


July 2016 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective July 1, 2016. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.  
   
July 2016 VDOT Travel Procedures
 


Nov. 4, 2015 - The memorandum below is the most recent salary cap information for Construction Engineering Inspection Contracts

Memorandum  
 


Aug. 27, 2014 - Increase of the Rate Escalation for Professional Services Contracts and Salary Caps for Construction Engineering Inspection Contracts 

Effective Aug. 15, 2014, VDOT is establishing the rate of escalation for professional service contracts based upon the Employment Cost Index, Table 9, Professional, Scientific and Technical Services. The memorandum below outlines the specific implementation of the escalation allowance. Also included in the memorandum is the most recent salary cap information for Construction Engineering Inspection contracts.    
   
Memorandum 
 


July 31, 2013 - Revised Professional Services Consultant Invoice Process

Effective this date, VDOT issued an internal memorandum regarding a revised professional services consultant invoice for statewide implementation.  The revised invoice template and process shall be used for all current and future contracts. The respective Central Office lead procurement divisions are available to provide further details and answer questions. These links provide copies of the memorandum, invoice instructions, and invoice template.

Page last modified: Aug. 24, 2020