Contingent Letting Policy
October 29, 2003
TO WHOM IT MAY CONCERN:
As a result of the mandatory electronic bidding the contingent letting policy issued on Oct. 8, 2002 is hereby superceded. I issued a Contingent Letting Policy to provide instructions in the event of the interference to bid submission and reading. The policy allows for catastrophic technology events such as the failure of a major Internet service provider as well as weather or travel related threats. Such events must be reported to the Contract Engineer’s Office immediately at (804) 786-1630. The Contract Engineer will, at his sole discretion, decide when the policy will be invoked. The decision will be posted on the Construction and Maintenance Contracting website at www.VirginiaDOT.Org/business/const as soon as possible.
The Contingent Letting Policy shall be used in the event that the VDOT Central Office is closed due to inclement weather, catastrophic travel events, or if either party experiences catastrophic technology or other unforeseen events that would prohibit the submission of a bid. The receipt and reading of bids will be delayed seven days from the original date, at the same time and place. The contingent date will appear in the Notice of Advertisement for Bids, each month.
Until January 2005, paper bids for SAAP and Maintenance Schedule projects will only be accepted at Central Office. If bids are received prior to the evocation of the policy, they will be held for the seven days waiting period. If you wish to update your bid during that period, you must contact the Contract Engineer to request a withdrawal in accordance with Section 102.10.
State Contract Engineer
Virginia Department of Transportation