Consultant Procurement


The Virginia Department of Transportation (VDOT) procures professional services contracts for transportation projects through competitive negotiation, a selection method defined in the VPPA §2.2-4300 and in accordance with 2009 Manual for the Procurement and Management of Professional Services.

These services are primarily procured by the following divisions:

  • Schedule and Contract
  • Location and Design
  • Structure and Bridge
  • Materials
  • Environmental
  • Right of Way and Utilities
  • Transportation Mobility Management

Questions and comments about the program should be sent to Jeffrey L. Rodgers at Jeff.Rodgers@VDOT.Virginia.gov
  


July 11, 2017 – Manual for the Procurement and Management of Professional Services 

Effective July 11, 2017, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual. 
   
Manual for the Procurement and Management of Professional Services

Redline Version Manual for the Procurement and Management of Professional Services 2017
   


July 6, 2017 – Professional Services Contract Escalation Rate for Fiscal Year 2018  

The VDOT Professional Services Contract escalation rate for Fiscal Year 2018 is 1.5 percent
   


June 28, 2017 – Escalation for Professional Services Contracts  

The VDOT Professional Services Contract Escalation will be administered in accordance with the memorandum below.  
   
Escalation for Professional Services Contracts Memorandum
                      
  


June 28, 2017 – Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations 
           
The inspection classification hourly pay rate limitations listed in the memorandum below will remain in effect through December 2017.   
    
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum   
   
  


Dec. 21, 2016 - Construction Division Consultant Contract Documentation

The VDOT Construction Division maintains documentation regarding the delivery of consultant services. The documents are available at http://www.virginiadot.org/business/const/default.asp Periodic updates are posted there.

 


July 1, 2016 – 2009 Manual for the Procurement of Professional Services.

Effective July 1, 2016, the latest revision of the 2009 Manual for the Procurement and Management of Professional Services is approved and available for use. The link below is to the revised manual.

      
2009 Manual for the Procurement and Management of Professional Services, revised July 2016

Redlined 2009 Manual for the Procurement and Management of Professional Services, Redlined comparison July 2016 vs. July 2012 versions

 


July 2016 – Escalation Rate for Professional Services Contract, July 1, 2016 through June 30, 2017

The VDOT Professional Services Contract escalation rate for Fiscal Year 2017 is one percent. The memorandum below outlines the specific application of escalation for contracts in this fiscal year.       
      

Memorandum on Escalation Rate for Professional Service Contracts Fiscal Year 2017 

 

July 2015 – Escalation Rate for Professional Services Contract, July 1, 2015 through June 30, 2016

The VDOT Professional Services Contract escalation rate for Fiscal Year 2016 is three percent. The memorandum below outlines the specific application of escalation for contracts in this fiscal year.       
      

Memorandum on Escalation Rate for Professional Service Contracts Fiscal Year 2016

 


July 2016 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective July 1, 2016. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.  
   
July 2016 VDOT Travel Procedures

 


January 2016 - Consultant Performance Evaluation Guidelines

The updated Consultant Performance Evaluation process is outlined in the following program guidelines. These guidelines provide direction to VDOT staff on the implementation of the revisions. The changes are effective with evaluations performed for the January 2016 review period. Due to the delayed implementation, some consultant evaluations have been initiated using the older forms. Those evaluations may continue to be received during the January reporting period, with full implementation to be in effect beginning in June 2016. Questions concerning this program guideline document may be directed to CPO@VDOT.Virginia.gov
   
Evaluation of Consultant Performance   
 
 


Nov. 4, 2015 - The memorandum below is the most recent salary cap information for Construction Engineering Inspection Contracts

Memorandum  
 


Aug. 27, 2014 - Increase of the Rate Escalation for Professional Services Contracts and Salary Caps for Construction Engineering Inspection Contracts 

Effective Aug. 15, 2014, VDOT is establishing the rate of escalation for professional service contracts based upon the Employment Cost Index, Table 9, Professional, Scientific and Technical Services. The memorandum below outlines the specific implementation of the escalation allowance. Also included in the memorandum is the most recent salary cap information for Construction Engineering Inspection contracts.    
   
Memorandum 
 


July 31, 2013 - Revised Professional Services Consultant Invoice Process

Effective this date, VDOT issued an internal memorandum regarding a revised professional services consultant invoice for statewide implementation.  The revised invoice template and process shall be used for all current and future contracts. The respective Central Office lead procurement divisions are available to provide further details and answer questions. These links provide copies of the memorandum, invoice instructions, and invoice template.


April 1, 2013 - Present Workload (Backlog) for Professional Services 

Effecitve this date, VDOT has issued a memorandum that implements changes to the present workload computation for DBE / SWAM firms in the consultant evaluation and selection process. This memorandum is available below.

Present workload (backlog) for Professional Services Contracts 
 


Page last modified: Oct. 18, 2017