The Virginia Department of Transportation (VDOT) procures professional services contracts for transportation projects through competitive negotiation, a selection method defined in the VPPA §2.2-4300 and in accordance with the most current professional services procurement manual.
These services are primarily procured by the following divisions:
- Alternative Project Delivery
- Location and Design
- Right of Way and Utilities
- Structure and Bridge
- Traffic Engineering
- Transportation and Mobility Planning
Questions and comments about the program should be sent to Kimberly Mitchell at Kimberly.Mitchell@VDOT.Virginia.gov.
January 2019 - Updated VDOT Travel Procedures
The VDOT Travel Procedures have been updated effective January 1, 2019. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.
January 2019 VDOT Travel Procedures
June 28, 2018 – Professional Services Contract Escalation Rate for Fiscal Year 2019
June 21, 2018 – Regulatory Change for Value of Small Purchases for Professional Services
July 11, 2017 – Manual for the Procurement and Management of Professional Services
Effective July 11, 2017, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual.
Manual for the Procurement and Management of Professional Services
December 4, 2018 – 2019 Consultant Construction Engineering and Inspection Hourly Pay Rate Limitations
Effective January 1, 2019 the inspection classification pay rate limitation listed in the memorandum below will remain in effect through December 31, 2019.
Consultant Construction Engineering and Inspection (CEI) Hourly Pay Rate Limitations Memorandum
Dec. 21, 2016 - Construction Division Consultant Contract Documentation
The VDOT Construction Division maintains documentation regarding the delivery of consultant services. The documents are available at http://www.virginiadot.org/business/const/default.asp Periodic updates are posted there.
January 2016 - Consultant Performance Evaluation Guidelines
The updated Consultant Performance Evaluation process is outlined in the following program guidelines. These guidelines provide direction to VDOT staff on the implementation of the revisions. The changes are effective with evaluations performed for the January 2016 review period. Due to the delayed implementation, some consultant evaluations have been initiated using the older forms. Those evaluations may continue to be received during the January reporting period, with full implementation to be in effect beginning in June 2016. Questions concerning this program guideline document may be directed to CPO@VDOT.Virginia.gov.
Evaluation of Consultant Performance
April 1, 2013 - Present Workload (Backlog) for Professional Services
Effective this date, VDOT has issued a memorandum that implements changes to the present workload computation for DBE / SWAM firms in the consultant evaluation and selection process. This memorandum is available below.
- Upcoming consultant contracts
- Request for proposals
- Shortlisted and selected firms
- Terms and Conditions - Memorandum of Agreement 03/2019
- e-Procurement (eVA)
- State Corporation Commission - Entity Search
- State Corporation Commission - Homepage
- Department of Professional and Occupational Regulation (DPOR)
- Doing Business with the Commonwealth of Virginia
Division Information Links
- SCC guide (PDF)
- eVA registration requirement
- VDOT process for securing professional services
- Ban on smoking in state offices and vehicles
- FHWA order 4470.01A (PDF, 398 KB)
- Memo - Regulation compliance for professional services (PDF, 31 KB)
SWAM / DBE