Local Assistance Division


Appalachian Regional Commission Local Access Road

The Appalachian Regional Commission (ARC) is an independent federal agency created through the Appalachian Regional Development Act of 1965.

The purpose of the ARC Local Access Road Program is to assist in providing adequate access to qualifying establishments in the Appalachian Region to better link the region’s businesses, communities and residents to the Appalachian Development Highway System (ADHS) and to other key parts of the region’s transportation network.

No new funds are authorized for the ADHS program.

Virginia is authorized to use up to $3 million annually for local access roads, from balances of funds that have been allocated to it for the Appalachian Development Highway Program, except funds specifically designated by Congress for corridor construction.

The Federal-Aid Highway Program is a reimbursable program. Thus, project recipients only receive reimbursement for the federal share of the cost actually incurred.

The federal share for a project to construct a highway or access road on the ADHS with ADHS program funds that the state received in Fiscal Year 2012 or a previous year, or funds received during fiscal years 2012 through 2021 for a specific ADHS project, route, or corridor, shall be funded at 100 percent.

Contact: Fulton deLamorton 804-786-7399

ARC Local Access Road Program Guide Adobe Reader

Arlington and Henrico County Secondary Construction and Maintenance Payments

Unlike other counties in Virginia, Arlington and Henrico counties do not have state-maintained secondary highways.

Instead, these counties maintain their own systems of local roads.

Section 33.2-366 of the Code of Virginia sets out the process for determining the amount that the state pays these counties for the maintenance and construction of their local road systems annually.

The 2013 General Assembly established a new base amount for maintenance of $17,218 per lane-mile for Arlington and $12,529 per lane-mile for Henrico.

These amounts are then adjusted annually to account for inflation, by multiplying the annual rate per category, using the base rate of growth planned for the Virginia Department of Transportation's (VDOT)highway maintenance and operations program.

The construction allocations received by each county are determined in the same manner as the amount for other counties (80 percent based upon population and 20 percent based upon county size).

The construction payment to these counties is then reduced by the percentage of funds that come from federal sources, as this money is reserved for federal projects in each county (called the County Federal Escrow Fund).

In accordance with §§ 46.2-1140.1, 46.2-1143, 46.2-1148, and 46.2-1149.1 of the Code of Virginia, (1950), as amended in 2012, beginning in Fiscal Year 2014, overweight permit fee revenue will be distributed on the basis of lane mileage to localities along with their quarterly maintenance payments.

A copy of the approved mileage and payment is below.

PDFs: Adobe Reader

Contact John Leonard at 804-225-4466

Other programs include:

Virginia Byways

Scenic bywaysThe commonwealth's scenic byways -- distinctive routes with outstanding archeological, cultural, historic, natural, recreational, and scenic value -- are composed of about 3,500 miles of roads. 

Contact: Carolyn France, 804-786-2586 or Enhancement Program, 800-444-7832


Transportation Enhancement

The Transportation Enhancement Program fosters more choices for travel by providing funding for sidewalks, bike lanes, and the conversion of abandoned railroad corridors into trails.

Many communities also use the program to acquire, restore and preserve scenic or historic sites.

The program offers many opportunities to enhance our travel throughout Virginia. 

Transportation Enhancement Program web page
Contact: Winky Chenault - 804-786-2264 or Enhancement Program, 800-444-7832


Rural Rustic Roads PDF

The Rural Rustic Road Program is a practical approach to paving Virginia's low-volume roads. It aims to keep traditional rural lane ambience, while improving the road surface within the current right-of-way.

Also see Getting Roads Paved



Contact: Michele Piccolomini 804-786-9125


Urban Program

The Local Assistance Division (LAD) is responsible for statewide urban policy and provides program oversight and guidance for the urban maintenance and construction programs. 

LAD also coordinates the development of the Urban Six-Year Improvement Program, is responsible for program level administration of the Urban Construction Initiative and policy regarding local administration of VDOT projects.

There are currently 84 municipalities in the urban system, as defined under now repealed Section 33.2-362 and Section 33.2-319 of the Code of Virginia.

A municipality qualifies for the urban program by satisfying any of the following requirements:

  1. All cities regardless of population
  2. All incorporated towns of more than 3,500 population according to the latest U.S. Census or by evidence of population
  3. Six incorporated towns (Chase City, Elkton, Grottoes, Narrows, Pearisburg, and Saltville) which maintained streets under (repealed) Section 33.1-80.
  4. The towns of Wise, Lebanon, and Altavista, pursuant to Section 33.2-358.

The department has assigned urban program managers to serve as the primary liaison with the municipalities in the urban system. 

The urban program managers are responsible for regular program-level coordination with their assigned municipalities. 

They are responsible for coordinating the Six-Year Improvement Program, developing and executing project agreements and coordination of the urban program with district and residency offices for their assigned areas.

Urban Policy

On Dec. 14, 2006, the Commonwealth Transportation Board adopted a new Urban Maintenance and Construction Program Policy. This action formalized policies relative to the Urban Program, replaced the Urban Manual as the program regulation, and directed the department to promulgate program guidance.

Urban Maintenance Program

The Urban Maintenance Program is based on Section 33.2-319 of the Code of Virginia which authorizes the Commonwealth Transportation Board (CTB) to make payments to cities and towns in the urban system for maintenance, construction and reconstruction of roads and streets meeting specific criteria and under certain conditions.

Each year, the CTB approves mileage additions and deletions and approves the payments to municipalities in the urban system for maintenance purposes.

A copy of the approved mileage and payments is below.

In accordance with §§ 46.2-1140.1, 46.2-1143, 46.2-1148, and 46.2-1149.1 of the Code of Virginia, (1950), as amended in 2012, beginning in Fiscal Year 2014, overweight permit fee revenue will be distributed on the basis of lane mileage to localities along with their quarterly maintenance payments.  

A copy of the approved mileage and payment is below.

VDOT no longer develops equipment rental rates for the commonwealth.  

If localities have not developed their own rates, we recommend using of the following:  Those that are available commercially via the Rental Rate Blue Book, or rates through the Federal Emergency Management Agency (for declared emergencies only).  

The Rental Rate Blue Book can be found on VDOT’s Scheduling and Contracts Division’s web page at (http://www.equipmentwatch.com/marketing/product/331/rental-rate-blue-book-equipment-costs).

FEMA equipment rates can be found at https://www.fema.gov/schedule-equipment-rates.

The cost of the Rental Rate Blue Book purchase can be paid for using maintenance funds.

PDFs Adobe PDF

FY20 Urban Municipal Mileage and Payments (494 KB)

Payments to Local Governments – History of Payment Rates (47 KB)

Urban Overweight Permit Revenue (22 KB)
The code requires municipalities report their maintenance expenditures to VDOT on an annual basis.

Prior to modifying the reporting requirements, VDOT worked with a stakeholders group to identify the best method for reporting.

Urban Maintenance Program Procedures

PDFs Adobe PDF

Maintenance payment process summary (36 KB)

Maintenance budget process (36 KB)

Road and street eligibility criteria summary (33 KB)

Based on input from our stakeholders and approval by the CTB, this reporting is done on the Weldon Cooper Center Public Finance Survey.

The reporting must be based on audited numbers so the survey will be sent out by February each year by the Weldon Cooper Center.

PDFs Adobe PDF

Letter to municipalities (68 KB)

2017 Weldon Cooper Survey (28 KB)

2016 Weldon Cooper Survey (28 KB)

2015 Weldon Cooper Survey (27 KB)

The Virginia code also requires municipalities report on the performance of their systems.

Information on the condition of bridges in the urban system is included on the maintenance section of VDOT’s Dashboard.

Performance data – 2007 Interim report (PDF, 146 KB)

Contact: John Leonard at 804-225-4466.

Local Government Workgroup Information / Pavement Condition Data

PDFs Adobe PDF

CTB subcommittee on evaluation of local payments background (172 KB)

Data collection survey of urban localities (6.5 MB)

June 20, 2012, CTB local government workgroup update (893 KB)

Pavement Condition Data Collection on the Local System

Contact: Todd Halacy, P.E., 804-786-3438 

State of Good Repair

Webinar - Local input regarding House Bills 1887 and 1402 (Wednesday, Oct. 14, 2015)

Urban Construction Program

The Urban Construction Program is based on Section 33.2-362 of the Code of Virginia, which provides that 30 percent of the combined federal and state funds available for construction are apportioned to qualifying municipalities based on population.

Detailed guidance for the Urban Construction Program is available in the Urban Manual or from your Urban Program Manager.

Contact: Yolanda Newton, 804-786-0334  





Page last modified: Oct. 30, 2019