Local Assistance Division - Funding Programs

Primary Extensions/ State of Good Repair (SGR) Funds

NEW!! CALL FOR APPLICATIONS

FY2021 eligible segments are now available in the Smart Portal. The application period for FY2021 primary extension and local bridges ends December 13, 2019 at 5:00pm. Beginning this fiscal year, paving segments must be developed to meet federal requirements. There are two certifications that must be acknowledged in the Smart Portal. The Maintenance of Effort Certification in which localities certify funds received are in addition to and do not replace their current funding level and the Federal Certification in which localities acknowledge projects must be developed using federal guidelines and any funding received will be federal. In addition, a Detailed Project Cost Estimate is required to be uploaded with the primary extension applications and bridge work notification form.

Pavement Condition Data Collection on the Local System (Latest data) 



Primary Extension Paving Funds / SGR - Pavements

Based on a legislative change effective July 1, 2014, Section 33.2-358 provides that primary extensions maintained by municipalities can receive a portion of the reconstruction and paving allocations previously only distributed to interstate and primary roads with a combined condition index of less than 60.  

The CTB approved an application process to allow municipalities to apply for this funding for qualifying projects.  If you are interested in applying for these funds, key information on what qualifies and how to apply is below.  In keeping with FHWA’s emphasis on the maintenance and operations of the National Highway System (NHS), VDOT continues to include additional points for segments on the NHS in the scoring and prioritization process.

This year the primary extension applications submitted for paving projects will be scored for funding with State of Good Repair (SGR) funds.  If you are interested in applying for these funds, key information about what qualifies and how to apply is below.

Applications should be submitted using VDOT’s Smart Portal System at the following link:  https://smartportal.virginiahb2.org/

September 24, 2019 webinar

Note: We had technical difficulties at the beginning of the webinar. The presentation restarted at 9 minutes10 seconds

PDFs

Fiscal Year 2020
Projects funded with Primary Extension and State of Good Repair funds
Prior year selections and allocations

Fiscal Year 2019
Fiscal Year 2019 Primary Extension - State of Good Repair

Fiscal Year 2018
Fiscal Year 2018 primary extension – SGR scoring
Fiscal Year 2018 primary extension – SGR selections and funding

Fiscal Year 2017
Fiscal Year 2017 primary extension - CTB formula
Fiscal Year 2017 primary extension - SGR

Fiscal Year 2016

Fiscal Year 2015

For questions about the State of Good Repair (SGR) and primary extension programs, contact John Leonard (804-225-4466), Yolanda Newton (804-786-0334), or Todd Halacy (804-786-3438).

    SGR Local Paving and Bridge Deallocation

    In keeping with the methodology and policy approved by the CTB, all bridge projects must have the appropriate phase started within 24 months of allocation/award of funding approval and all paving projects must be advertised within 6 months of the allocation/award of funding or be subject to deallocation.  In order to ensure that projects are moving expeditiously once funding is approved; VDOT has established a process and criteria for deallocating funding for projects that are not moving forward per the policy. The SGR Primary Extension and Local Bridge Deallocation Process was shared with local governments and VDOT district offices on April 19, 2019 and can be found at the link below. 

    SGR Local Paving and Bridge Deallocation Process

    SGR – Locally Owned Bridges

    The General Assembly authorized the SGR program during the 2015 session by passing House Bill 1887 (Chapter 684), which was later incorporated into the Code of Virginia (§ 33.2-369).

    Section § 33.2-369 of the Code of Virginia authorizes the CTB to use funds allocated in Sections § 33.2-358 and § 58.1-1741 to SGR purposes for reconstruction and replacement of structurally deficient state and locally owned bridges.

    The SGR program was planned to begin in Fiscal Year 2021.  

    However, based on a more positive revenue outlook, VDOT began using funding through the SGR program beginning in Fiscal Year 2017.

    Bridges must be part of the National Bridge Inventory (NBI) and SD in order to receive SGR funds. The terms “NBI” and “SD” have been defined by the FHWA.

    Note certain culverts are classified by FHWA as “NBI bridges”. Generally, those are greater than or equal to 20 feet long, including culverts that are 20 feet or greater from ends of clear openings.

    Accordingly, any bridge or culvert that meets the criteria for an NBI bridge (whether that structure is a culvert or bridge) is referred to as a bridge in this document.

    Table 1: SGR Requirements

    Description

    Pavement

    Bridge

    Purpose

    Reconstruction / rehabilitation (deteriorated)

    Reconstruction / replacement (Structurally Deficient)

    System

    Interstate / primary/ primary extensions

    All systems (VDOT and locally maintained)

    Priority consideration

     

    Number, condition, costs

    Distribution

    All nine construction districts - based on needs minimum 5.5 percent and maximum 17.5 percent per year

    Waivers

    Key project - extraordinary circumstances only - cap can be waived

    20 percent taken off the top for secondary pavements

    (if VDOT secondary target not met)

    N/A

    House Bill 1887 (Chapter 684) Enactment 2 required that the CTB approve a prioritization ranking process by July 1, 2016 for structurally deficient bridges and deteriorated pavements.

    The SGR Program prioritization process methodology was approved by the CTB in June 2016 as outlined in “Resolution of the CTB Approved Process Methodology and FY2017 State of Good Repair Percentage Fund Distribution”.

    The SGR program is required by legislation to be transparent and based on objectively obtained data.

    The SGR program is intended to fund bridge work that provides long-term solutions exceeding routine maintenance, but it should not be viewed solely as a bridge replacement program.

    The scope of bridge work paid for under the SGR program should be adjusted appropriately to meet the needs of each particular bridge, with consideration for the overall limitations on funds available to address the bridge inventory.  

    In general, project scopes should be established to rehabilitate, reconstruct, or replace deficient elements in the most practical and cost-effective manner and must also include measures (materials, technologies or details) to mitigate future deterioration.

    Bridge replacement projects are generally expected to be “in-kind” replacements.

    SGR funds are not intended to pay for increases of traffic capacity of a bridge or roadway.

    Details can be found in the link below, Structure and Bridge Instructional and Informational Memorandum 95.

    Background Information

    If you have questions about a specific bridge, you are encouraged to contact your VDOT District Locality Liaison or District Structure and Bridge Engineer at the following:

    For questions about the bridge prioritization formula or VDOT’s Structure and Bridge Division, contact Adam Matteo, P.E., at Adam.Matteo@VDOT.Virginia.gov or Todd Springer, P.E., at Todd.Springer@VDOT.Virginia.gov

    High Volume Unpaved Road Funds

    This program has sunset-historical information on allocations is provided below

    For questions about the High Volume Unpaged Road Program, contact Michele Piccolomini (804-786-9125).

     

    Page last modified: Dec. 11, 2019