State of Good Repair (SGR)
The State of Good Repair (SGR) provides funding for deteriorated NBI bridges in Poor Condition or otherwise known as structurally deficient (SD) for that bridges that are owned by the Virginia Department of Transportation (VDOT) and or localities. SGR provides funding to complete long-term solutions exceeding routine maintenance, but it should not be viewed solely as a bridge replacement program. The scope of bridge work paid for under the SGR program should be adjusted appropriately to meet the needs of each particular bridge, with consideration for the overall limitations on funds available to address the bridge inventory.
In general, project scopes should be established to rehabilitate, reconstruct, or replace deficient elements in the most practical and cost-effective manner and must also include measures (materials, technologies or details) to mitigate future deterioration. Bridge replacement projects are generally expected to be “in-kind” replacements. SGR funds are not intended to pay for increases of traffic capacity of a bridge or roadway.
Additional information can be found below.
A summary of items below shall be included with Applications (or Work Notification Forms in SMART Portal) for SGR Bridge Projects. These submittal documents shall comprehensively address all requirements outlined in IIM-LD-260 / IIM-IID-11, titled “Project Application Review.
Additional guidance specific to SGR Bridge Application Submittal Items is coming soon.
Required Submittal Items for SGR Bridge Applications
1. The Pre-Scoping Report shall include narrative that comprehensively addresses below and support information as needed.
- Project Description
- Scope Justifications
- Significant Scope Elements *
- Scope Elements Not Eligible for SGR **
- Alternative Analysis ***
- Risk Assessment
- Proposed Smart Flags
* Specifically include how scope is eligible for SGR bridge funding per S&B-IIM-95.
** Address items not eligible for SGR. Immediately contact district to advise how such elements will be funded.
*** Complete alternatives analysis as outlined in Chapter 32 of the Manual of the S&B Division.
2. Conceptual drawings or sketches below are required:
- Proposed Plan View of Structure and Approaches
- Existing and Proposed Cross Section of Deck
- Existing and Proposed Cross Section of Immediate Approach Roadway
3. A project cost estimate shall be submitted using the “Cost Estimate Workbook” for the SGR Bridge program per below.
- Two estimates are required.
Estimates shall be provided for each phase (PE, RW & CN Phases) and shall include below:
- SGR Proposed Scope Estimate
- SGR Eligible Structure Replacement (In kind Replacement)
- Base Cost (without Inflation and Contingency)
- Contingency Cost
- Inflation Cost
- Provide backup documentation (PCES documentation or equivalent)
- The Project Costs Estimate provide in the SGR Bridge “Cost Estimates Workbook” and that entered in SMART Portal shall be identical.
4. Documentation to Support use of Smart Flag(s)
Project Cost Estimates
The project cost estimates for pre-scoping efforts shall comply with VDOT Project Management Procedure PMO-3.6, titled “Project Development Budget and Estimates". SGR Bridge Applications shall use the Cost Estimate Workbook below which includes inflation.
- FY2022 to FY2027 (July 1, 2020 data) (coming soon)
The SGR project selection process requires completion of pre-scoping efforts prior to submittal of the application (or work notification form). The pre-scoping effort establishes a scope for the project that the district or locality will use to establish the project cost estimate, which will then be used by VDOT to calculate the SGR priority score and determine which bridge projects are selected for SGR funding. The project cost estimate developed at pre-scoping will also be used to determine a fund request, which will be approved by the CTB for selected bridge projects as part of their adoption of the SYIP. The approved fund level then becomes the budget for the project.
There are times when an increase in the budget on an existing SGR project is required; for example, due to an unanticipated increase in the project cost estimate caused by an unforeseen circumstance. In such instances, the district shall submit a Bridge Fund Request Form for Existing Projects to the Central Office (CO) SGR bridge program manager in order for additional fund to be considered. Before submitting the request form, the district shall make all appropriate efforts to review a project scope for opportunities to modify or reduce scope to bring the cost back in line with the original budget while meeting the requirements for SGR projects established in IIM-S&B-95. The district bridge engineer must submit the Bridge Fund Request Form for Existing Projects, along with an updated Cost Estimate Workbook, to the CO SGR bridge program manager for review, recommendation, and routing for approval or disapproval.
Project managers should maintain accurate up to date project cost estimates at all times, including at project milestones, in accordance with VDOT Project Management Procedure PMO-3.6, titled “Project Development Budget and Estimates" and notify the CO SGR bridge program manager as soon as any significant cost increase has been identified. However, for projects administered by VDOT, where additional funding is requested, formal requests by the district may only be submitted at the following milestones and similar milestones for projects not administered by VDOT:
- Design Approval Milestone (after Public Hearing),
- Fund Verification for the Right-of-Way Phase,
- Fund Verification for Construction Phase (initiating advertisement process), and
- Districts may also submit the Bridge Fund Request Forms in early February as part of the program SYIP update.
The CO SGR bridge program manager will serve as the primary point of contact and coordinate all reviews for all fund requests occurring during or before Fund Verification for Construction Phase (initiating advertisement process). The CO SGR bridge program manager will coordinate approvals with the assistant state structure and bridge engineer for bridge maintenance, the state structure and bridge engineer, or the chief engineer as appropriate and in accordance with the thresholds established in IIM-IID-2.5. All funding requests requiring approval by the chief engineer must be accompanied by a brief presentation describing the reasons that additional funding is required.
SGR fund requests for projects awaiting potential award must be coordinated between the district, the Construction Division (CD) and the Infrastructure Investment Division (IID), and will only be considered if award of the bid would provide good value to the Commonwealth of Virginia. The CO SGR bridge program manager will support the assessment as needed and may be required to coordinate approval for some SGR aspects (scope changes/increases, scope eligibility for SGR) of the fund request if requested to do so by IID or CD.
The terms “NBI” and “Poor Condition” (or “SD”) have been defined by the Federal Highway Administration (FHWA). Note that certain culverts are classified by FHWA as “NBI bridges”. Generally, NBI bridges are those that are greater than or equal to 20’ in length, including culverts that are 20’ or greater from ends of clear openings. Accordingly, any bridge or culvert that meets the criteria for an NBI bridge (whether that structure is a culvert or bridge) is referred to as a bridge in this document.
Points of Contact
If you have questions about a specific bridge, you are encouraged to contact your VDOT District Locality Liaison or District Structure and Bridge Engineer. Their contact information can be found at the following link: Points of Contact.
If you have general questions or questions about the Bridge Prioritization formula or VDOT’s Structure and Bridge Division information, you are encouraged to contact the following:
Todd Springer, PE
Program Manager, Bridge Maintenance & Management